AGM 20201030
From ProgSoc Wiki
ProgSoc (Programmers’ Society) - Minutes for AGM 2020
Meeting date: Friday 30th of October, 2020
Meeting location: ProgSoc Discord
Meeting start time: 17:08
Agenda:
1. Attendance / Apologies
2. Reading of the Minutes
3. Executive Reports
4. Elections
5. General business / unscheduled business
Attendees:
Financial members with full voting rights (16)
Ben Kelly, Atharva Kapare, Rachel Coster, Victor Tran, Mohammed Shaan Khan, Aditya Raj Pandey, Tomislav Bozic, Ryan Lawton, Ricky Felix, Jaffar Rizvi, Ryan Cleminson, Mohit Sewani, Leo Shchurov, Christian Kent
Late Arrivals: Jayden Lee, Jonathan Moallem
Non financial attendees
Rosalie Prom
Apologies (1):
Jayden Lee - our Secretary. Ben Kelly will instead be taking minutes. (Note, Jayden joined at 16:12)
Proxies (2):
Ben Kelly will be acting on behalf of Jayden Lee and Jonathan Moallem, both of whom arrived late
Quorum:
Required in UTS ProgSoc Constitution: 14 (inclusive of proxies)
Members Present: 16 (inclusive of proxies)
Quorum Reached: Yes
Reading of the Minutes of the 2019 Programmers’ Society AGM
Minutes from 2019 were displayed on the screen and read to all attendees.
Motion to declare these minutes as a true account of the previous AGM. Minutes accepted.
Executive reports
President (Ben Kelly)
We have had 195 members this year, a drop from the 254 previously, but still a decent amount in my eyes considering the circumstances. Overall, we ran 11 events, 3 of which were collaborations. This year was good for establishing new relationships and lines of communication, with 2 new sponsorships (Hypothesis and Atlassian), and running 2 workshops with partnered organisations (General Assembly and IBM).
Covid sure was the elephant in the room this year. From mid march onwards, We transitioned entirely away from on campus events, had to cancel the Hackathon, and ran the remaining workshops and events online. It was harder to run collaborative events with other societies.
Treasurer (Ryan Lawton)
Bank accounts at start of year: $7821.07
Total income over the year: $3395.00
Total expenditure over the year: $2171.77
Bank accounts balances currently: $9194.30
Pending expenses/income: ProgComp Prizes, Server Fees
Lots of unspent money from Sponsorships and Member fees that we can utilise next year We lost ~$1300 from unreimbursed merch (USB Business Cards), due to the Activate funding halt, which may continue onto next year.
Haven’t really had to spend money this year (online events are cheap)
In a good position financially for running events next year, regardless of the state of FEIT or Activate Funding
Computer Systems Officer (Victor Tran)
Server transfer to the cheaper option is still underway, and Victor plans to either continue as CSO or work with the new CSO to complete the transfer. ProgSoc has now officially taken on the costs of the server.
Previous Executives Stepping Down
President: Ben Kelly
Vice President: Rach Coster
Treasurer: Ryan Lawton
Secretary: Jayden Lee
Computer Systems Officer: Victor Tran
Events Coordinator: Albert Ferguson
Marketing Director: Mohit Sewani
Ben Kelly acted as returning officer for the remainder of the AGM.
Did not take a role, so he assisted with Voting.
Election of the 2020 Programmers’ Society Executive Committee
Elected by simple majority, i.e. if a candidate received at least 50 percent of the vote, then they would be considered elected to the role. In the event that no candidate received a simple majority, then the candidate with the least amount of votes would be eliminated and another vote would be cast. This method would be repeated until a simple majority could be obtained.
No prior nominations.
President
Ben nominated Rach, Tom seconded. Rach Accepts.
16 votes, 0 abstain
Rach elected president unanimously. Reached vote threshold.
Vice-President
Ben nominated Leo, Rach seconded. Leo Accepts.Atharva self nominates, Adi seconded. Atharva Accepts.
10 votes Leo, 6 votes Atharva
Leo elected Vice President. Reached vote threshold.
Treasurer
Adi nominated Atharva, Victor seconded. Atharva Accepts.
Ben nominated Ryan Clemi, Ryan Lawton seconded. Ryan Accepts.
12 votes Ryan C, 4 votes Atharva
Ryan Clemi elected Treasurer. Reached vote threshold.
Secretary
Atharva nominated Adi, Ben seconded. Adi Accepts
16 votes, 0 abstain
Adi elected Secretary unanimously. Reached vote threshold.
Computer Systems Officer
Ben nominated Atharva, Adi seconded, Atharva Accepts.
Rach nominated Victor, Tom seconded, Victor Accepts.
Discussion of ongoing plans to transfer server is the main discussion point, with Victor stating he will help with the transfer regardless of position. Ben brings up that working alongside Victor during the transition will be good training for Atharva.
15 votes Atharva, 1 vote Victor
Atharva elected CSO. Reach vote threshold
Events Coordinator
Ben nominated Shaan, Adi seconded, Shaan Accepts.
16 votes, 0 abstain
Shaan elected Events Coordinator unanimously. Reached vote threshold.
Marketing Director
Ben nominated Renier, Rach seconded, Renier Accepts
Discussion that Renier is new to the society, but has shown a lot of skill and dedication to programming and would be a good fit.
16 votes, 0 abstain
Renier elected Marketing Director unanimously. Reached vote threshold.
New Executive Committee
President: Rachel Coster
Vice President: Leonid Shchurov
Treasurer: Ryan Cleminson
Secretary: Aditya Raj Pandey
CSO: Atharva Kapare
Marketing Director: Mohammed Shaan Shahroze Khan
Events Coordinator: Renier Lambinon
Discussion of General Business
Billion seconds of progsoc announcement / potential celebration
Discussion of new merch for next year
Meeting concluded at 6:56pm.
