Constitution Amendments 2015

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Amendments to the Constitution of the Programmers' Society, 12th March, 2015

Proposed Amendment 1 (Clarification of eligibility to vote)

Clause 4.2.4:

Voting rights extend to all members.

to be replaced with:

Voting rights extend to all current financial members.

OUTCOME: Passed.

Proposed Amendment 2 (Clarification of annual membership fee payment deadlines)

Insert Clause 4.2.5:

Annual subscription is dated for the calendar year. Memberships will reset on 1st February of each year, with a 1 month grace period to cover the annual subscriptions.

OUTCOME: Passed.

Proposed Amendment 3 (Removal of Executive Committee roles)

Clause 5.1.1:

Consist of President, Vice-President, Secretary, Treasurer, Computer Systems Officer, First Year Representative, Alumni Representative, Competitions Officer

to be replaced with:

Consist of President, Vice-President, Secretary, Treasurer, Computer Systems Officer (CSO).

Delete Clause 5.5.6:

Competitions Officer. The Competitions Officer shall schedule the UTS Programming Competition to be held annually, schedule other programming-related competition(s), and ensure an organising committee is formed for each such competition. The Competitions Officer will liaise with the University as required in order to conduct said competitions. The Competitions Officer shall also make efforts to be aware of external programming-related competitions, advertise the existence of those competitions to members, and act as a coordinator for forming teams to enter those competitions.

OUTCOME: Passed.

Proposed Amendment 4 (Creation of Liaison Officer roles)

Insert Clause 5.1.6:

Review, remove and add Liaison Officer Appointments from time to to time, as needed at the discretion of the Executive Committee, each of which must be agreed upon by a majority of the Executive Committee vote.

Insert Clause 5.7 and sub-clauses:

5.7 Liaison Officers

Liaison Officers are to be appointed at the discretion of the Executive Committee and removed at the earlier of either removal by discretion of the Executive Committee, or at the end of an office period of the Executive Committee. Liaison Officers do not hold a position on the Executive Committee, and shall assist and advise the Executive Committee.

  • 5.7.1 ​Liaison Officer positions shall consist of: First Year Officer, Alumni Officer, Competitions Officer, Media Officer
    • 5.7.1.1​ First Year Officer shall promote the Society and its interests at the direction of the Executive Committee, particularly within first year students of the university. The First Year Officer shall represent the interests of the first year students of the university.
    • 5.7.1.2​ Alumni Officer shall promote the Society and its interests at the direction of the Executive Committee, particularly within alumni students of the university and the wider industry community. The Alumni Officer shall represent the interests of the alumni students of the university.
    • 5.7.1.3 ​Competitions Officer shall assist the Executive Committee in the organisation and operation of all programming ­related competitions. Competitions Officer shall also make efforts to be aware of external programming ­related competitions, advertise the existence of those competitions to members, and act as a coordinator for forming teams to enter those competitions.
    • 5.7.1.4 ​Media Officer shall assist the Executive Committee in the creation of promotional media for the Society and its interests, at the direction of the Executive Committee. Promotional media includes, but is not limited to, posters, banners, merchandise, logos and graphics to be used in promotion of the Society and its interests.
  • 5.7.2 ​Liaison Officer appointments must have a majority vote of the Executive Committee. Notification of appointments will be provided in writing to the Secretary.
  • 5.7.3​ Liaison Officer removals at the discretion of the Executive Committee must have a majority vote of the Executive Committee. Notification of Intent to Remove must be provided in writing to the Secretary and Liaison Officer at least five (5) days before a removal vote is cast by the Executive Committee. Notification of Removal must be provided in writing to the Liaison Officer.
    • 5.7.3.1​ The Liaison Officer will have the right of appeal against removal at the discretion of the Executive Committee. The appeal must be presented in writing to the Secretary or President within fourteen (14) days of notification of removal from the Executive Committee.
  • 5.7.4 ​Persons eligible for appointments must be financial members of the Society for the year they are appointed, and not occupying an office on the Executive Committee.
  • 5.7.5​ Liaison Officers are to provide advice to the Executive Committee and undertake their appointed duties.
  • 5.7.6 ​Liaison Officers are eligible to attend meetings of the Executive Committee at the discretion of the President.
  • 5.7.7​ Liaison Officers are not entitled to vote on the Executive Committee.


OUTCOME: Passed.

Proposed Amendment 5 (Clarification of Executive Committee voting process)

Insert Clause 5.1.7:

​Vote on significant decisions regarding the Society and its interests, to a majority.

Insert Clause 5.1.7.1:

In the case of a hung vote or tie, the President shall have a deciding ruling on the vote.

OUTCOME: Passed.

Proposed Amendment 6 (Clarification of the role of President)

Append to Clause 5.5.1:

The President shall give direction to the Executive Committee for the Society and its interests.

OUTCOME: Passed.

Proposed Amendment 7 (Clarification of the role of Secretary)

Append to Clause 5.5.3:

The Secretary shall act as the Vice­-President in their absence.

OUTCOME: Passed.

Proposed Amendment 8 (Clarification of the role of Treasurer)

Reorganise Clause 5.5.4 into the following sub-clauses:

5.5.4.1 ​The Treasurer shall receive all monies of the Society and deposit them in the Society's bank account, pay accounts as directed by the Executive Committee, keep such records of receipts and payments as may be directed by the Executive Committee, and present a statement of accounts to each regular meeting of the Executive Committee.

5.5.4.3 ​They shall present the annual statement of accounts and balance sheet for the preceding financial year to the auditor each year at least two weeks before the Annual General Meeting and shall present the audited statements and balance sheet at the Annual General Meeting.

5.5.4.4 ​Should the Treasurer be absent or ill, or neglect or refuse to do anything to be done by them under these rules, the Executive Committee may appoint any member of the Executive Committee to act in their stead.

Insert Clause 5.5.4.2:

​The Treasurer shall propose a budget at beginning of calendar year to be approved by the Executive Committee for all estimated income and expenses, including but not limited to events, competitions, capital purchases, and other expenses.

OUTCOME: Passed.

Proposed Amendment 9 (AGM date modification/Clarification of the 2015 term)

Clause 7.2.1

The Annual General Meeting shall be held in the month of March each year

to be replaced with:

The Annual General Meeting shall be held in the month of October each year

Insert Clause 5.1.3.1:

The exemption from this clause is the 2015 term of office, due to the change in Annual General Meeting dates, will be the period of March 2015 to October 2015.

OUTCOME: Passed.

Proposed Amendment 10 (Lower quorum for AGM)

Clause 7.2.2:

The quorum at Annual General Meeting shall be fifty percent (50%) of members entitled to vote or twenty (20) members entitled to vote whichever is lesser.

to be replaced with:

The quorum at Annual General Meeting shall be fifty percent (50%) of members entitled to vote or fourteen (14) members entitled to vote whichever is lesser.

OUTCOME: Passed.

Related links

2015 Constitution
2013 Constitution

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